Hidden Hamlet Board Meeting Minutes
September 27, 2023
Present: Michael Bedells, Brooks Juneau, KC McGovern, Manny Glazier, Tanya Reynolds, Brian Polick, Amy Slameka
Absent: Mike Hall, Christa Chewter. Greg Kris, Larry Sayer
Meeting called to order at 6:05 pm.
Agenda:
- Water tank update
- Snow plowing contract
- “Commercial” short-term rentals, rental committee update… 20 min
- Next year’s budget
- 2023 Membership meeting
- 2024 Fall picnic
- Schedule next meeting
Water Tank update
- Ramsey is working our project into their schedule. Our job will be done between their larger projects
- Michael is coordinating with the carpenter to be available to work around tank installation
- More exact dates will available in Tuesday next week
Snow Plowing contract
- Michael spoke with Tri-County three weeks ago and they promised the contract. We not yet seen the contract.
2024 Budget
- Manny presented the budget for 2024 using the new dues structure.
- It is projected that in 2024 we will have a positive balance of about $10,000.
- Dues cannot be increased every year and the surplus balance is expected to erode by 2026.
- There are two items in the budget that ae hard to predict from year to year: snow plowing and water testing fees.
- With recent lead found in our water the water testing fees are likely to increase.
- The snowplowing fluctuates between $20,000-40,000 depending on the winter.
- A brief discussion about an alternative snowplowing company took place. We will continue with Tri-County for several reasons.
2023 Annual Membership Meeting
- Annual membership meeting will be at Nub’s Nub as usual.
- Manny will contact Nub’s Nub for available dates.
- Usually membership meets on December 26 – least busy day for the resort.
2024 Picnic
- Several Summer picnic were canceled due to COVID.
- We will proceed with restoring Summer picnics starting Summer 2024.
- It was proposed to move the picnic to 4th of July week. With MI schools starting a week before Labor Day, the attendance is likely to be better in July. Several board members agreed with that statement personally.
- Reiterated that the Summer picnic is not HOA meeting of any kind. It is a meet and great opportunity.
- Moving picnic to Independence Day week will be brought up at December membership meeting.
Next Board Meeting scheduled for Wednesday, November 1 at 6 pm.
The rental policies group will meet on Wednesday, October 11 at 6 pm.
Meeting adjourned at 7:15 pm.